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Solon Board Approves Contract Change Order for Enterprise System

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SOLON, Ohio — The city council has approved a change order to the city’s contract with Tyler Technologies Inc. for its enterprise resource planning system and related project management services.

The ordinance passed by council Monday, March 7 also authorized a credit of $68,429 to the city for a payment made to Tyler Technologies to cover the period from September 1 to February 28.

Last August, the board approved a contract with Plano, Texas-based Tyler to implement this ERP system and related services at a cost of approximately $1 million over five years.

The system was to modernize and transform the city’s business and operational processes.

Tyler was scheduled to begin providing these services on September 1, 2021.

But due to staffing issues on Tyler’s side, the start of that work has been delayed, Ward 3 Councilor Jeremy Zelwin said. A change order was therefore required to change the start date of the agreement.

The contract has been revised to start on March 1.

“(Tyler) has been impacted by turnover and other disruptions prevalent in today’s job market,” Chief Financial Officer Matt Rubino said in a memo to the board’s finance committee.

“The schedule change may cause the first go-live date to be postponed to September 1, 2022.”

The finance committee, chaired by Zelwin, recommended the ordinance to council for approval when it met Monday before the council meeting.

The city incurred no additional expenses as a result of the revised start date, Rubino said in his memo.

Last summer, Rubino told the committee that ERP software would replace many stand-alone systems in departments and offices – such as finance, budget, purchasing, payroll, human resources and accounts payable – and integrate functions in an automated system that operates on a single database.

He said the CMI, the city’s existing financial system, was 23 years old and outdated, and that the ERP system would be an investment in the city’s future.

Contracts with approved unions

In addition, the council authorized the mayor to enter into collective agreements with the Solon Firefighters Association and the unions representing the city’s water collection service and building inspectors.

All three contracts are retroactive to January 1 and are in effect until December 31, 2024.

Employees of the three unions are receiving wage increases of 2.25% this year and next and 2.5% in 2024.

Mayor Ed Kraus expressed his gratitude to the three unions for their efforts in negotiating the agreements.

“Good will sometimes prevail if you bargain professionally and bargain collectively in good faith,” he said.

Ward 2 Councilman Robert Pelunis agreed with Kraus that “we’ve built a lot of goodwill” through negotiations with the unions.

“Mr. Mayor, when we started together on council (20 years ago), we had a lot of problems with union negotiations,” Pelunis said. “It’s been much better in recent years; it was much less disputed.

Solon firefighters are represented by the International Association of Fire Fighters, Local 2079. Both the water collection service and building inspectors are represented by the International Brotherhood of Teamsters, Local 436.

Concrete repair program

The board also accepted the basic offer and the other offers from Tri Mor Corp. of Twinsburg for the city’s 2022 concrete repair program at a cost of approximately $1.48 million.

Tri Mor’s overall bid was determined to be the lowest and best bid, Ward 6 Councilman Bob Shimits said. Its base bid was $1,459,150, and the other bids — for replacing the concrete at the Solon Community Center pavilion and installing the Bull House sidewalk — total $23,930.

“It could be a useful tool”

Also on Monday, Kraus was elected executive director and president of the Community Improvement Corp. of the city during the annual assembly of the CIC.

Vice Mayor and Councilor for Ward 5 Nancy Meany was elected Vice President of the CIC. Finance Director Matt Rubino was elected Treasurer and Council Clerk Donna Letourneau was elected Secretary.

CIC is a non-profit corporation created and administered under the Revised Code of Ohio for the purpose of advancing, encouraging and promoting the industrial, economic, commercial and civic development of a community.

Although the city has rarely used the CIC in the past, Kraus said he thinks it could be a useful tool.

“Some of the tools you can use are you can borrow money; grant loans to individuals or businesses; buy, sell or rent real or personal property; charging fees to a political subdivision for services; enter into contracts with state, federal or local governments; and apply for or administer grants,” he said.

“Hopefully one of these years we can use the Community Improvement Corp. for some of these various opportunities for the city as we move forward.”